Quick Tips

If you are looking for tips, and you haven't already done so, I suggest you check out Lotus Notes/Domino FAQ (Frequently Asked Questions) .

Ever read a simple technique and have the reaction "Hey, I didn't know you could do that !".
I decided to start my own list of those interesting "ahas".
Your reaction may be "But of course".
Hopefully though, you'll find some of these interesting. Maybe you'll have suggestions to add..

(These are intended to be short and sweet; More involved ideas can be found in the NotesDesign database.)

Cutting and Pasting response documents from one main document to another.
Opening multiple databases in a single navigator.
Documents appear in a view but when you try to open them, Notes says they have been deleted...
How does a user who does not have design access to a database delete a view ?
How do you sequentially number newly submitted documents.
How do you (programmatically) make one document be a response to another.

or simply scroll down the page...


In a view, "Edit-Cut" (Ctrl-X) some response documents from a main document.
Now Select some other main document.
Do an "Edit-Paste" (Ctrl-V). The documents have now become responses of this new document.
(In other words, the $Ref value of the responses now matches the @DocumentUniqueID value of the new main document.)

You can open multiple databases "into" the same navigator. On The Notes Desktop click once on a database icon to select it. Now, holding down the shift key select some others. Double click one the icons you selected. The navigator will show all the selected databases. Now open the search bar and perform a search. By simply clicking on each databases you can see the results of the search as performed in that database.

Ever have this problem: A document shows up in a view but, when you click on it, you are told that it does not exist. It's been deleted ?
Given the document does not exist you decide to REALLY get rid of it: You select it and press delete. Notes kindly informs you that it can't delete it because, even though you can see it in the view, it does not exist (??). Anyway... What you probably have is a corrupt index. F9 by itself does not fix the problem, F9 simply reindexes the documents. What you need to do is rebuild the index by pressing Shift F9. Did you also know that Pressing Ctrl-Shift-F9 on the Notes desktop rebuilds ALL the indexes of all the databases on your desktop. (This takes a while ! Ctrl-Break interrupts it).

How does a user, without design access to a database, delete a view ?
This situation can arise when a database contains a "Personal on first use" view which needs to be updated. Users must delete their old local personal version for the new version to take effect. To delete a view from the navigator, select the view with the Right mouse button. Hit escape to close the dropdown shortcut window. The view will still be highlighted. Now press the delete key and confirm that you want the view deleted.
Alternately, to remove all local views, the user should remove the database icon from her desktop by clicking on the icon and pressing the delete key. The user is asked whether she wants to remove the selected icon from her workspace. Then a message appears: "Removing the database will delete your private view(s). Remove anyway ?". She should answer yes. Now when she adds the database back (File/Database/Open), the personal on first use views will be recreated. (This is because removing the database from her workspace deleted the local views in the Desktop.dsk file)

Sequential numbering of new documents.
This is the most often raised question in discussion groups. I swore there was no need for me to cover it here. But then again,why not ..
First ask yourself, do you really need sequential numbers? If you are looking for a way to uniquely identify submissions and to sort them in the order they were submitted, I suggest you use an Identification field computed with the @Unique formula together with a DateTime created field set to @Now. Then you will have a unique ID and a way to determine the order that documents were submitted.
If you do need to use a sequential numbering system then there are two scenarios:

If all your users are accessing a single database on a server (i.e. no replication)

If your users are replicating a database to their local machines before working on it, then there will be an issue..:
"Sequential numbering of new entries" and "replication" are fundamentally incompatible concepts.

How do you make one document be a response to another ?
There are cases where the Notes help is no help ! You're trying to find out how to accomplish some task. The only way to locate the method you seek is to do a search using the method's name. If you knew the #$%^ ing method name you wouldn't need to be doing the search in the first place (sheeesh !) : Case in point.. MakeResponse
The situation... When you import to notes, you can create response documents but they all end up being responses to the document you happened to be pointing at when you did the import. How do you get these ( or any other response documents ) to be children of the correct "parent". The answer is the NotesDocument method "
MakeResponse" as in

Call notesDocument.MakeResponse( notesDocument )

An example (from help under makeresponse)..

This script makes the second document in a view a response to the first document in a view.
It also modifies the Form item in the second document so that it displays in the user interface as a Response.

Dim session As New NotesSession
Dim db As NotesDatabase
Dim view As NotesView
Dim docA As NotesDocument
Dim docB As NotesDocument
Set db = session.CurrentDatabase
Set view = db.GetView( "All documents" )
Set docA = view.GetFirstDocument
Set docB = view.GetNextDocument( docA )
Call docB.
MakeResponse( docA )
docB.Form = "Response"
Call docB.Save( True, True )